MENU

Practical Information

CyCon 2022 will take place on 31 May – 03 June 2022 at the conference centre of Swissotel Tallinn (Tornimäe 3, Tallinn, Estonia).

Participation Fees

Regular participation fee: 699€

Governmental participation fee: 499€

Student participation fee 345€

Registration closes on 20 May 2022.

Cancellation and Refund Policy

All cancellations and requests for refunds must be made in writing to logistics.cycon-at-ccdcoe.org. Please allow 2 working days to pass for the processing of your request and cancellation confirmation.

95% of the conference fee can be refunded if the participation is cancelled before 15 May 2022.

50% of the conference fee can be refunded if the participation is cancelled between 16 and 22 May 2022.

No refund will be issued for the cancellations received after 23 May 2022.

 Refunds may be granted on a case-by-case basis if a participant is unable to attend the conference due to a family death, illness or other extraordinary circumstance.

Registrants may send a substitute in their place in lieu of requesting a refund. In such a case the registrant is obliged to notify the CyCon organisers of such a change immediately. Transaction in this case will take place between the registrant and the substitute.

In the event of it being impossible for NATO CCDCOE to carry out CyCon for force majeure cases, NATO CCDCOE will only be obliged to reimburse the payments received subject to deduction of any costs it has incurred in preparing the event. This liability only extends to the payments made directly to NATO CCDCOE and not to payments made by the attendees to the hotel or airlines.

Refunds will be made in the following ways:

* Credit cards: Refunds for credit card payments will only be to the original card charged;

* Bank transfers: a transfer will be made back into the account the original payment was made from.

We are pleased to offer special CyCon discount rates in selected hotels, including at the conference venue Swissotel Tallinn. All these hotels are located in the city centre of Tallinn within walking distance of each other and of historical and cultural sights and business and shopping districts.

When making your booking, please mention ‘CyCon’ to get the special rate. Please bear in mind that rooms at the special rates are subject to availability.

Swissotel Tallinn

Swiss Advantage Single room: €160 per room per night

Swiss Advantage Double room: €175 per room per night

Rates include buffet breakfast, WiFi, entrance to Pürovel Spa and Sport centre.

Reservations: reservations.tallinn-at-swissotel.com or +372 624 4444

Radisson Collection Hotel Tallinn

Collection Single room: €150 per room per night

Collection Double room: €170 per room per night

Rates include buffet breakfast, WiFi, entrance to the relax area and gym.

Reservations: reservations.tallinn-at-radissoncollection.com or +372 682 3500

Nordic Hotel Forum

Standard Single/Double room: €139 per room per night

Rate include buffet breakfast, WiFi and use of leisure centre.

Reservations: forum-at-nordichotels.eu or +372 622 2999

Tallink City Hotel

Single/Double room: €99 per room per night

Double De Luxe room: €149 per room per night

Rates include buffet breakfast and WiFi (Double De Luxe room rate includes also access to the relaxation area.

Reservations: tallinkhotels-at-tallink.ee or +372 630 0808

Radisson Blu Olümpia Hotel

Standard Class Single/Double room: €95 per room per night

Superior Class Single/Double room: €105 per room per night

Rates include buffet breakfast, WiFi and access to the health club.

Reservations: estonia.sales-at-radissonblu.com or +372 631 56315

Park Inn by Radisson Central Hotel

Standard Single/Double room: €75 per room per night

Superior Single/Double room: €90 per room per night

Rates include buffet breakfast and WiFi.

Reservations: estonia.sales-at-radissonblu.com or +372 631 56315

Dress code throughout the whole conference is civilian business attire or service dress.

We kindly ask you to carefully read the following guidelines and make sure to take any necessary action.

Please note that all local health and safety requirements are subject to change. For most up-to-date information, please visit the official government COVID-19 website: www.kriis.ee/en

Travelling to Estonia

The latest information about COVID-19 related restrictions and requirements in respect of travelling to and from Estonia can be found here:

www.kriis.ee/en/travelling-crossing-state-border/travelling-estonia/coming-estonia

or

www.visitestonia.com/en/covid-19-and-travelling-to-estonia

Onsite Protocol

Wearing a mask is not mandatory but we encourage you to wear face masks inside the conference facilities. Masks will be available for all participants on site.

If you are feeling ill, we ask you not to attend the conference.

COVID-19 testing

A very limited number of rapid antigen tests will be available onsite and reserved for emergency testing.

Rapid antigen tests are available at a fee in all Tallinn pharmacies.

PCR test: if you need to book an appointment at a service provider for paid testing, it is recommended to do that a few days ahead of time (e.g. if you have to get tested upon returning to your home country).

Please contact one of the following PCR test providers:

Synlab: https://minu.synlab.ee/en/coronavirus-tests-and-certificates

Confido: https://www.confido.ee/en/coronavirus-testing-en-2/

More information about paid testing options: https://koroonatestimine.ee/en/

Facts and stories about Tallinn and Estonia:

www.visitestonia.com/en

www.estonia.ee

www.visittallinn.ee/eng/visitor

Although the CyCon programme will keep you busy and entertained most of the time, here are some tips from locals for discovering Tallinn before or after the conference.

For recent local news in English visit the Estonian World portal and national public broadcaster ERR.

Travelling to Estonia

Estonia is a member of the European Union and part of the Schengen Area. Nationals of the European Union (EU), the European Economic Area (EEA) and any third-country national holding a residence permit of a Schengen state do not need a visa to enter Estonia. The only travel document required for these visa-free travellers is a national ID card or passport.

For more information on visa exemptions and requirements for visiting Estonia, please consult the webpage of the Estonian Ministry of Foreign Affairs or contact your nearest Estonian representation.

The latest information about restrictions and requirements due COVID-19 for travelling to and from Estonia can be found here:

www.kriis.ee/en/travelling-crossing-state-border/travelling-estonia/who-subject-restrictions

or

www.visitestonia.com/en/covid-19-and-travelling-to-estonia

How to get here

Tallinn, the capital of Estonia, is accessible by plane, train, bus and ferry.

Lennart Meri Tallinn Airport has direct flights to many European cities. The flights from Oslo and Stockholm to Tallinn are all under 2 hours. You can fly from Helsinki to Tallinn in 20 minutes. More information about flight schedules is available on Tallinn Airport website.

It takes 10 minutes by taxi and around 20 minutes by bus or tram to reach the conference venue or any centrally located hotel from the airport.

The Port of Tallinn connects Tallinn to Finland and Sweden by the ferry.The ferry ride from Helsinki takes around 2-2.5 hours. The trip from Stockholm to Tallinn is a 12-hour overnight ferry ride. Tallinn port is located a 15-minute walk from the city centre.

There are a number of international coaches passing through Estonia from central Europe and the Baltics. The bus station is situated in the city centre.

Other helpful information

Time

Estonia uses East-European Time (EET) which is one hour ahead of Central European Time (CET). It is GMT+2 in winter and GMT+3 in summer.

Electricity

European-style 2-pin plugs are in use.

Money and banks

Estonia uses the Euro from 2011. ATMs can be found all around Tallinn. Beware that an Estonian ATM gives you your money first, and only then returns the card. Worse, you have to ask the machine to give your card back. Luckily for you, these machines speak English.

Internet

Public Wi-Fi is available in nearly every café, restaurant and hotel as well as open spaces such as city squares and parks.