Practical Information
CyCon 2023 will take place on 30 May – 02 June 2023 in the conference centre of Hilton Tallinn Park Hotel
Address: Fr.R.Kreutzwaldi 23, Tallinn, Estonia)
Website: https://www.hilton.com/en/hotels/tllhihi-hilton-tallinn-park/
Participation Fees
Regular participation fee: 749€
Governmental/military/academia participation fee: 549€
Student participation fee 375€
Registration closes when all seats are sold out but no later than on 19 May 2023.
Cancellation and Refund Policy
All cancellations and requests for refunds must be made in writing to logistics.cycon-at-ccdcoe.org. Please allow 2 working days to pass for the processing of your request and cancellation confirmation.
95% of the participation fee can be refunded if the participation is cancelled before 1 May 2023.
50% of the participation fee can be refunded if the participation is cancelled between 1 and 14 May 2023.
No refund will be issued for the cancellations received after 14 May 2023.
Refunds may be granted on a case-by-case basis if a participant is unable to attend the conference due to a family death, illness or other extraordinary circumstance.
Refunds will be made in the following ways:
Credit cards: Refunds for credit card payments will only be to the original card charged.
Bank transfers: a transfer will be made back into the account the original payment was made from.
Registrants may send a substitute in their place in lieu of requesting a refund. In such a case the registrant is obliged to notify the CyCon organisers of such a change immediately. Transaction in this case will take place between the registrant and the substitute.
In the event of it being impossible for NATO CCDCOE to carry out CyCon for force majeure cases, NATO CCDCOE will only be obliged to reimburse the payments received subject to deduction of any costs it has incurred in preparing the event. This liability only extends to the payments made directly to NATO CCDCOE and not to payments made by the attendees to the hotel or airlines.
We are pleased to offer special CyCon discount rates in selected hotels, including at the conference venue Hilton Tallinn Park Hotel. All these hotels are located in the city centre of Tallinn within walking distance of the conference venue, of each other and of historical and cultural sights and business and shopping districts.
When making your booking, please mention ‘CyCon’ to get the special rate. Please bear in mind that rooms at the special rates are subject to availability.
Hilton Tallinn Park Hotel
https://www.hilton.com/en/hotels/tllhihi-hilton-tallinn-park/
Reservations:
Please use the following link to make your reservation: Available Rooms – Hilton Tallinn Park
By making your reservation via the above link you’ll get -10% discount on the public daily room rate incl. breakfast.
Rates include buffet breakfast, WiFi and use of Eforea spa & health club.
Swissotel Tallinn
https://www.swissotel.com/hotels/tallinn/
Swiss Advantage Single room: €165 per room per night
Swiss Advantage Double room: €180 per room per night
Rates include buffet breakfast, WiFi, entrance to Pürovel Spa and Sport centre.
Reservations: reservations.tallinn-at-swissotel.com or +372 624 0000
Radisson Collection Hotel Tallinn
https://www.radissonhotels.com/en-us/hotels/radisson-collection-tallinn
Collection Single room: €150 per room per night
Collection Double room: €170 per room per night
Rates include buffet breakfast, WiFi, entrance to the relax area and gym.
Reservations: reservations.tallinn-at-radissoncollection.com or +372 682 3500
Nordic Hotel Forum
https://www.nordichotels.eu/en/
Standard Single room: €144 per room per night
Standard Double room: €154 per room per night
Rate include buffet breakfast, WiFi and use of leisure centre (gym, indoor pool and sauna).
Reservations: forum-at-nordichotels.eu or +372 622 2999
Radisson Blu Olümpia Hotel
https://www.radissonhotels.com/en-us/hotels/radisson-blu-tallinn-olumpia
Standard Class Single/Double room: €97 per room per night
Superior Class Single/Double room: €107 per room per night
Rates include buffet breakfast, WiFi and access to the fitness centre (gym, indoor pool and sauna).
Reservations: estonia.sales-at-radissonblu.com or +372 631 56315
Park Inn by Radisson Central Hotel
https://www.radissonhotels.com/en-us/hotels/park-inn-tallinn
Standard Single/Double room: €75 per room per night
Superior Single/Double room: €90 per room per night
Rates include buffet breakfast and WiFi.
Reservations: estonia.sales-at-radissonblu.com or +372 631 56315
ibis Tallinn Center Hotel
https://www.ibistallinncenter.ee/
Single room: €65 per room per night
Double room: €73 per room per night
Rates include buffet breakfast and WiFi.
Reservations: HA9N7-RE-at-accor.com or +372 699 4499
Dress code throughout the whole conference is civilian business attire or service dress.
Persons whose attire and/or behaviour may be perceived as purposely promoting a commercial entity other than official CyCon sponsors can be refused access to the event site.
Facts and stories about Tallinn and Estonia:
www.visittallinn.ee/eng/visitor
Although the CyCon programme will keep you busy and entertained most of the time, here are some tips from locals for discovering Tallinn before or after the conference: https://www.likealocalguide.com/tallinn
For recent local news in English visit the Estonian World portal – https://estonianworld.com/ – and national public broadcaster ERR – https://news.err.ee/
Travelling to Estonia
Estonia is a member of the European Union and part of the Schengen Area. Nationals of the European Union (EU), the European Economic Area (EEA) and any third-country national holding a residence permit of a Schengen state do not need a visa to enter Estonia. The only travel document required for these visa-free travellers is a national ID card or passport.
For more information on visa exemptions and requirements for visiting Estonia, please CHECK the webpage of the Estonian Ministry of Foreign Affairs – https://vm.ee/en – or contact your nearest Estonian representation – https://vm.ee/en/consular-visa-and-travel-information/estonian-representations-around-world
How to get here
Tallinn, the capital of Estonia, is accessible by plane, train, bus and ferry.
Lennart Meri Tallinn Airport has direct flights to many European cities. The flights from Oslo and Stockholm to Tallinn are all under 2 hours. You can fly from Helsinki to Tallinn in 20 minutes. More information about flight schedules is available on Tallinn Airport website – https://www.tallinn-airport.ee/en/
It takes 10 minutes by taxi and around 15 minutes by bus or tram to reach the conference venue or any centrally located hotel from the airport.
The Port of Tallinn connects Tallinn to Finland and Sweden by the ferry.The ferry ride from Helsinki takes around 2-2.5 hours. The trip from Stockholm to Tallinn is a 12-hour overnight ferry ride. Tallinn port is located a 15-minute walk from the city centre.
There are a number of international coaches passing through Estonia from central Europe and the Baltics. The bus station is situated in the city centre.
Other helpful information
Time: Estonia uses East-European Time (EET) which is one hour ahead of Central European Time (CET). It is GMT+2 in winter and GMT+3 in summer.
Electricity: European-style 2-pin plugs are in use.
Money and banks: Estonia uses the Euro from 2011. ATMs can be found all around Tallinn. Beware that an Estonian ATM gives you your money first, and only then returns the card. Worse, you have to ask the machine to give your card back. Luckily for you, these machines speak English.
Internet: Public Wi-Fi is available in nearly every café, restaurant and hotel as well as open spaces such as city squares and parks.
Health:
Emergency number – 112 (Estonian Rescue Board)
East Tallinn Central Hospital Emergency Medicine Department – Ravi 18, Tallinn
North Estonia Medical Centre Emergency Medicine Department – J.Sütiste tee 19, Tallinn
The latest information about COVID-19 crisis management in Estonia can be found here: https://www.kriis.ee/en/covid-crisis-management-qa/crisis-management/levels-risk
COVID-19 testing: A very limited number of rapid antigen tests will be available onsite and reserved for emergency testing.
Rapid antigen tests are available at a fee in all Tallinn pharmacies.
If you need to book an appointment at a service provider for paid testing, please contact one of the following PCR test providers:
Synlab: https://en.minu.synlab.ee/coronavirus-detection/
Confido: https://minu.confido.ee/services?categoryCode=CATEGORY_ANALYSIS_CORONA_TESTS&lang=en
CyCon Onsite Protocol: Wearing a mask is not mandatory but you are welcome to wear one inside the conference facilities if you wish to. Masks will be available also on site.
If you are feeling ill, we ask you not to attend the conference.